Position Description / Details
The Fiscal Tech 3 provides fiscal support using independent judgment in the interpretation and application of a variety of rules and procedures in the area of accounts payable, travel and cashiering.
Located in the northwest corner of the United States, Peninsula College is nestled in the foothills of the Olympic Mountains. The main campus in Port Angeles, Washington, overlooks the Strait of Juan de Fuca and the nearby city of Victoria, British Columbia, and has easy access to the Pacific Ocean, Olympic National Park, and Seattle. It is arguably the most beautiful community college setting in the United States. The region is also home to six Native American tribal reservations, which are dispersed across the North Olympic Peninsula.
As a public comprehensive community college with baccalaureate-granting authority, Peninsula College is highly regarded by businesses, schools, and community partners for its culture of innovation, high academic standards, and strategic vision. The College is part of the 34-college Washington State Community and Technical College System and is accredited by the Northwest Commission on Colleges and Universities.
The College serves more than 4670 students (1400 FTE) through its main campus and Port Townsend and Forks campuses, its correctional facilities, community education, and its online course offerings. The College community is vibrant, engaged, and known for its commitment to serving the diverse needs of the local communities across its 3,600 square mile service district.
The College culture is defined by its Guiding Principles and its shared governance model, which value respect, open and honest communication, integrity and collaboration. The College is a leader in the Guided Pathways work in Washington State, and is deeply engaged in creating institutional change to support this vision. The College is highly regarded as a warm and welcoming place. Click here for a video about Peninsula College.
- Prepare, audit, verify and process final documents such as vouchers, purchase requests, invoices, travel reimbursement requests that result in payment to vendors; research and resolve discrepancies.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Track and report payments subject to IRS 1099 MISC reporting.
- Interpret and apply directions and procedures set forth by regulating agencies as they relate to payments and travel reimbursements; explain same to vendors, staff, students; analyze and develop accounts payable and travel procedures to maximize efficiency and safeguard internal controls.
- Manage and reconcile encumbrances.
- Provide professional and courteous internal and external customer service via phone, face-to-face, e-mail, and other web-based methods.
- Verify sales tax or apply use tax when processing payments.
Other Work Activities
- Perform related duties or special projects as assigned.
Duties of the position require skill and knowledge in
- IRS 1099 MISC reporting regulations and reporting process.
- Washington State, city and county Sales and Use Tax.
- Basic Bookkeeping.
- Alphabetical Filing Systems.
- Use of Microsoft computer application programs such as WORD, EXCEL, ACCESS, and OUTLOOK.
- Knowledge of customer service skills and best practices with the ability to provide general support services with professional courtesy, empathy and interest in positive problem solving.
Duties of the position require the ability to
- Use 10-key or similar calculating device.
- Use computers to enter data into online-system.
- Maintain high levels of productivity and accuracy.
- Communicate clearly, both orally and in writing, with native and non-native English speakers; comprehend complex written materials.
- Multi-task, meet deadlines and be highly adaptable to new and changing situations and work effectively under pressure, both individually in an a team setting.
- Read analyze, and interpret technical procedures and/or governmental regulations.
- Maintain a high level of confidentiality and follow FERPA guidelines.
The level of skills required for the Fiscal Tech III position would typically be acquired in two years of full-time experience as a Fiscal Technician and fifteen quarter hours of college-level accounting OR equivalent experience/education.
Required Physical Abilities
Position requires standing and/or sitting and computer data entry for extended periods of time. Must be able to operate phones and general office equipment.
Required work schedule and environment
- Monday through Friday, 8am – 5pm.
- Work is in an open, shared office space, with public access.
Required education or certificates
- High school graduate or GED equivalency.
- Some college level business math or accounting courses is desired.
Annual full time, classified position.
- Starting monthly salary: $2,586
- This position belongs to a unit that has negotiated a collective bargaining agreement.
- Excellent benefits package including medical, dental, life, and long-term disability insurance; paid vacation and sick leave; retirement plan options; optional credit union and tax deferred annuity programs. Peninsula College contributes $916.00 per month towards the cost of the Washington State employee insurance programs. The college also supports professional development.
- In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
A complete application file will include:
- a college employment application,
- a letter of application addressing the essential functions and skills & abilities,
- a current resume, and
- three current professional references qualified to assess your experience and ability to perform the duties specified. Please include references’ email addresses and telephone numbers.
Link to: Online Application
Please upload the additional application documents on the last page of your application form prior to submission.
Application materials may be submitted by mail or email to:
1502 E. Lauridsen Blvd.
Port Angeles, WA 98362
Email: firstname.lastname@example.org (link sends e-mail)
Application forms submitted electronically will be accepted without signatures.
Peninsula College is an equal opportunity employer.