Position Description / Details
Under general supervision, independently perform a variety of complex clerical projects and assignments such as preparing reports, preparing, reviewing, verifying and processing fiscal documents and/or financial records, composing correspondence such as transmittals and responses to frequent requests for information, establishing manual or electronic recordkeeping/filing systems and/or data base files, and responding to inquiries requiring substantive knowledge of office/departmental policies and procedures. Positions may perform specialized complex word processing tasks in a word processing unit or complex rapid data inquiry and/or entry functions.
Located in the northwest corner of the United States, Peninsula College is nestled in the foothills of the Olympic Mountains. The main campus in Port Angeles, Washington, overlooks the Strait of Juan de Fuca and the nearby city of Victoria, British Columbia, and has easy access to the Pacific Ocean, Olympic National Park, and Seattle. It is arguably the most beautiful community college setting in the United States. The region is also home to six Native American tribal reservations, which are dispersed across the North Olympic Peninsula.
As a public comprehensive community college with baccalaureate-granting authority, Peninsula College is highly regarded by businesses, schools, and community partners for its culture of innovation, high academic standards, and strategic vision. The College is part of the 34-college Washington State Community and Technical College System and is accredited by the Northwest Commission on Colleges and Universities.
The College serves more than 4670 students (1400 FTE) through its main campus and Port Townsend and Forks campuses, its correctional facilities, community education, and its online course offerings. The College community is vibrant, engaged, and known for its commitment to serving the diverse needs of the local communities across its 3,600 square mile service district.
The College culture is defined by its Guiding Principles and its shared governance model, which value respect, open and honest communication, integrity and collaboration. The College is a leader in the Guided Pathways work in Washington State, and is deeply engaged in creating institutional change to support this vision. The College is highly regarded as a warm and welcoming place. Click here for a video about Peninsula College.
- Resolves problems and responds to inquiries regarding rules, regulations, policies, department procedures, and department services; answers telephone; receives and refers visitors.
- Reviews and tracks documents, departmental forms, records, or applications for completeness, accuracy, and compliance with rules; determines and explains action necessary to achieve compliance or approval.
- Composes office correspondence such as requests for documentation and responses to requests for information; devises, evaluates and revises forms for internal use.
- Reviews and verifies fiscal reports for accuracy; investigates and corrects errors to ensure compliance with established procedures and policies; uses basic arithmetic to perform computations.
- Establishes and maintains complex electronic or manual file systems or data base files.
- Prepares or assists in the preparation, compilation, and coordination of reports and records such as financial, labor distribution, equipment usage, purchasing, inventory, personnel, scheduling, registration, and testing.
- Compiles and produces material such as financial statements, manuscripts, schedules, test materials, and technical and statistical reports requiring specialized knowledge and judgment in selection and treatment of data and format; prepares, tables, charts and graphs as required.
- Performs complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet, and data base files, uploading/downloading, and creating footnotes and outlines; uses spreadsheet and data base software to develop and maintain records; uses basic statistical software packages; performs simple computer inquiry programming; uses graphics software and recommends appropriate display of information.
- Orders, receives and maintains inventory.
- May assist in studies, surveys and the preparation of reports by gathering and computing numerical information; draft for supervisor's review narrative interpretation of information to be included in reports; review reports for clarity and accuracy; refer questionable data or narrative to supervisor for clarification.
- Maintains and monitors nursing student files to ensure they are complete and in compliance with clinical site and program requirements. Contacts students to obtain missing documentation. Facilitates communication and transfer of required documents between nursing program and clinical sites in coordination with faculty and Director of Nursing.
- Attend all nursing department meetings in order to take and prepare minutes.
- Schedule appointments, meetings, send out meeting notices, arrange for catering services.
- Perform other related to duties to support the Director of Nursing and nursing faculty as assigned.
- Two years clerical experience.
- AAS degree in related field preferred.
Physical Work Environment
Work is typically performed in a classroom or clinical settings. Physical requirements include the ability to walk, stand, or sit for extended periods of time and demonstrate nursing skills in classroom and clinical settings. Must be able to lift 25 pounds.
- 80 % Full-time classified position.
- Starting monthly salary: $2,359
- This position is in a union bargaining unit. As a condition of employment you must, within 30 days after appointment, become a member of the Washington State Federation of State Employees, or pay non-associate fees. Non-payment of such fee is grounds for dismissal.
- Excellent benefits package including medical, dental, life, and long-term disability insurance; paid vacation and sick leave; retirement plan options; optional credit union and tax deferred annuity programs. Peninsula College contributes $916.00 per month towards the cost of the Washington State employee insurance programs. The college also supports professional development.
- In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
A complete application file will include:
- a college employment application,
- a letter of application addressing specific qualifications of this position,
- a current resume,
- unofficial transcript, and
- three current professional references qualified to assess your experience and ability to perform the duties specified. Please include references’ email addresses and telephone numbers.
Link to: Online Application
Please upload the additional application documents on the last page of your application form prior to submission.
Application materials may be submitted by mail or email to:
1502 E. Lauridsen Blvd.
Port Angeles, WA 98362
Email: firstname.lastname@example.org (link sends e-mail)
Application forms submitted electronically will be accepted without signatures.
Peninsula College is an equal opportunity employer.