Position Description / Details
Under general supervision, The Office Assistant 3 provides high quality services and support to prospective and enrolled students in a friendly, fast-pasted, customer-focused environment called Pirate Central. This position will serve as a central point of contact handling general inquiries, transactions, and customer service questions primarily by phone, face-to-face, e-mail, and other web-based methods. This position will also work in an environment of teamwork in an effort to facilitate resolution for students, considering the circumstances involved.
Located in the northwest corner of the United States, Peninsula College is nestled in the foothills of the Olympic Mountains. The main campus in Port Angeles, Washington, overlooks the Strait of Juan de Fuca and the nearby city of Victoria, British Columbia, and has easy access to the Pacific Ocean, Olympic National Park, and Seattle. It is arguably the most beautiful community college setting in the United States. The region is also home to six Native American tribal reservations, which are dispersed across the North Olympic Peninsula.
As a public comprehensive community college with baccalaureate-granting authority, Peninsula College is highly regarded by businesses, schools, and community partners for its culture of innovation, high academic standards, and strategic vision. The College is part of the 34-college Washington State Community and Technical College System and is accredited by the Northwest Commission on Colleges and Universities.
The College serves more than 4670 students (1400 FTE) through its main campus and Port Townsend and Forks campuses, its correctional facilities, community education, and its online course offerings. The College community is vibrant, engaged, and known for its commitment to serving the diverse needs of the local communities across its 3,600 square mile service district.
The College culture is defined by its Guiding Principles and its shared governance model, which value respect, open and honest communication, integrity and collaboration. The College is a leader in the Guided Pathways work in Washington State, and is deeply engaged in creating institutional change to support this vision. The College is highly regarded as a warm and welcoming place. Click here for a video about Peninsula College.
1. Serve students, visitors, and staff in Pirate Central.
- Greet customers in Pirate Central.
- Answer department telephones.
- Respond to requests for information; provide information regarding the college and its programs and services.
- Direct students through admission process including assessment and orientation information.
- Open and/or close the building.
2. Support Student Service programs and activities.
- Schedule appointments with student service staff.
- Process students’ registrations, assist with student web registrations, problem solve for students with registration blocks.
- Assist with the admissions process.
- Verify Add/Drop forms.
- Assist with Pirate Central duties.
- Process and verify Release of Information forms.
3. Provide general office and clerical support.
- Prepare and edit documents using word processing, spreadsheets, databases or other computer application programs.
- Retrieve data from computerized management system; track, sort, and distribute data in spreadsheet, database, or other formats.
- Sort and file paper and electronic documents.
- Process incoming mail.
Other Work Activities
- Assist with related duties or special projects as assigned.
Duties of the position require the knowledge, skills, and abilities to
- Customer Service: Knowledge of customer service skills and best practices with ability to provide general and specialized student support services with professional courtesy, empathy, and interest in positive problem solving.
- Telephone/E-mail/Online Communications: Handle incoming communications in a fast paced environment.
- Excellent interpersonal skills: Multi-task, meet deadlines, and be highly adaptable to new and changing situations and work effectively under pressure, both individually and in a team setting.
- Oral communication: Speak clearly and persuasively, actively listen and take the time to understand the points being made, including asking questions as appropriate and responding to questions.
- Written communication skills: Write clearly and informatively, ability to organize ideas logically, edit work for spelling and grammar, present numerical data effectively, and ability to read and interpret written information.
- Quality: Accurate and thorough, look for ways to improve and promote quality, provide feedback to improve performance, monitor won work to ensure quality.
- Quantity: Handle multiple tasks while maintaining attention to detail and meeting deadlines.
- Professionalism: Approach others in a tactful manner, react well under pressure, treat others with respect and consideration, follow through on commitments and follow the Guiding Principles of the College.
- Analytical skills: Read, analyze, and interpret technical procedures or governmental regulations; effectively present information and respond to questions from students, staff, and the general public.
- Technical/Computer skills: High level of proficiency and accuracy in Windows file management, Microsoft Office, and information database systems such as Student/Financial Aid/Financial Management Systems.
- FERPA: Maintain a high level of confidentiality and follow FERPA guidelines.
The level of skill required for an Office Assistant 3 position would typically be acquired in two years of general clerical experience and/or a combination of equivalent education/experience.
Required physical abilities
Work is performed in an office environment and requires standing and/or sitting and using computers and phones for extended periods of time as well as frequent interactions with students.
Required work schedule and work environment
Part-time, hourly position, averaging 19 hours per week
Normal work hours are Monday through Friday; daily work schedule may vary based on academic schedule.
- Starting salary: $13.56 per hour.
- Any time this position exceeds 350 hours worked in any consecutive 12 month period, it may become part of a bargaining union subject to a collective bargaining agreement.
- In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
A complete application file will include:
- a college employment application,
- a letter of application addressing specific qualifications of this position,
- a current resume,
- three current professional references qualified to assess your experience and ability to perform the duties specified. Please include references’ email addresses and telephone numbers.
Link to: Online Application
Please upload the additional application documents on the last page of your application form prior to submission.
Application materials may be submitted by mail or email to:
1502 E. Lauridsen Blvd.
Port Angeles, WA 98362
Email: email@example.com (link sends e-mail)
Application forms submitted electronically will be accepted without signatures.
Peninsula College is an equal opportunity employer.