Work-Study

2013-2014 Work-Study

Work-study programs offer students the opportunity to gain valuable work experience while earning money for college. Both on-campus and off-campus positions are usually available.

Work-study funds are limited for the 2013-2014 school year. If you have been awarded work-study funds, you must apply for an eligible work-study position and be hired, if you wish to receive the opportunity to earn work-study funds this year. If you delay in submitting required documents or if you are unable to find a position, your award is subject to cancellation without notice.

A list of work-study job postings will be available via the Financial Aid Portal in mid-September for students who have been offered work-study funds. If you are interested in a position, you should contact the person listed on the job posting. If they decide to hire you, they should let the Financial Aid Office know right away. You may be required to fill out an employment packet. You may NOT begin working until all required forms are turned in to the Financial Aid Office and your supervisor has received confirmation that you are eligible to work. The soonest you may begin working is the first day of the quarter or after your supervisor has received confirmation that you are eligible, whichever is latest.

In order to be eligible to receive your work-study award, you must be enrolled at least 1/2-time (6 or more credits). If your award is canceled at any time throughout the year, including due to unsatisfactory academic progress, it may not be reinstated, even if you are approved for reinstatement via appeal.

A list of available positions will be available online via the Financial Aid Portal; this is only available to students who have been awarded work-study funds for the 2013-2014 school year.

To Students

Students who have not previously done so are required to complete a “new hire” packet before they begin working. Packets are available in the Human Resource Office – we strongly recommend you stop by their office or call for a packet at least 5 days before the first day of the quarter or immediately after being hired by your supervisor. Please bring your I-9 identification to the Human Resource Office (specific I-9 identification information is located in the document at the bottom of this page). Completing these steps will help you avoid problems and delays with starting work. YOU ARE NOT ELIGIBLE TO BEGIN WORKING UNTIL ALL REQUIRED FORMS HAVE BEEN SUBMITTED AND APPROVED.

Only after the Financial Aid Office (and Human Resource Office, if applicable) has received all required and completed documents/forms will an electronic timesheet be approved and your supervisor notified. You may NOT begin working until your supervisor has received confirmation from the Financial Aid Office that you are eligible to begin working. Your timesheet will be available via the college's TLR system within a few days of your being approved to start work.

To Employers / Supervisors:

Before your student begins working, you must notify the Financial Aid Office. Your student worker may be required to fill out some paperwork before beginning work. A login via the TLR Payroll system will be created within a few days of when your student worker is eligible to start working. Until you receive a notice from the Financial Aid Office, your student is not eligible to work, even if the quarter has started. Please do not send students to the Financial Aid Office for a timesheet, as all timesheets must be accessed via the TLR system. For assistance with navigating and using the system, please contact Human Resources directly.

Things to Remember:

  1. Students are not allowed to exceed their gross work-study allocation for any given quarter. Supervisors are responsible for monitoring students’ hours to ensure that these limits are not exceeded. Supervisors who allow students to exceed their maximum gross earnings for a quarter will be required to pay out of their own departmental budget for the amount earned in excess of the work-study award.
  2. Students must maintain a minimum enrollment of 6 credits and be meeting the Financial Aid Office's Satisfactory Academic Progress Policy. The number of hours worked per week cannot exceed 19. The number of hours worked per day cannot exceed 8.
  3. Students in their final quarter of enrollment at Peninsula College cannot work past their last class or exam day.

Summer quarter 2013:

1st day you can work:
7/1/2013

Last day you can work:
9/15/2013

Fall quarter 2013:

1st day you can work:
9/23/2013

Last day you can work:
12/31/2013

Winter quarter 2014:

1st day you can work:
1/2/2014

Last day you can work:
3/30/2014

Spring quarter 2014:

1st day you can work:
4/1/2014*

Last day you can work:
6/30/2014

    If you will meet your graduation requirements at the end of a quarter, you MAY NOT work past the last day of the quarter or your last exam day, whichever comes first.
    *The blackout dates for the 2013-2014 school year are as follows: September 16-22, 2013,  January 1, 2014, and March 31, 2014 (The first day of spring quarter). Students who work during the blackout dates must be paid out of non-work-study funding.

Award Adjustments:

The Financial Aid Office reserves the right to amend, cancel or re-allocate awards throughout the quarter for any reason, at any time. Students will be notified via email if such action is taken.

Working over the breaks:

Students can work over the breaks between quarters, provided you meet ALL of the following criteria:

  1. You have met Satisfactory Academic Progress requirements for the previous quarter AND you completed at least 6 credits.
  2. You have enough hours remaining, according to the hours shown on the Financial Aid Portal (and accounting for any hours worked after the last time the Portal was updated).
  3. You do not work more than 8 hours per day and no more than 40 hours per week. (If you have not completed the quarter, you may not work more than 19 hours per week.)
  4. You are not graduating/completing the graduation requirements for your program of study at the end of the quarter. (i.e. you will remain enrolled in 6 or more credits for the next quarter.)
  5. You do not work past the cutoff date for the quarter (during blackout periods).

IMPORTANT:

Students who exceed their work-study allocation awards by working more hours than they are eligible or who work during non-authorized periods of time must be paid for the hours they worked out of another non-financial aid funding source, which may include their supervisor’s departmental budget, if needed.

Timesheets:

Must be approved by supervisor AND student via TLR. Timesheets submitted after payroll deadlines (typically the 16th and last day of each month) may not be processed in time to meet the payroll processing. If you miss payroll processing for any pay period because you have submitted a late timesheet and/or your timesheet was incomplete, your paycheck will not be ready until the next pay period.

We cannot make any exceptions regarding late timesheet processing. If submitting your timesheet is going to be a problem for you or your supervisor, please notify the Financial Aid Office right away.

When can you start:

You may begin working once you meet all of the following conditions:

  1. It is on or after the first authorized day for the quarter.
  2. You have submitted all required paperwork, identification, and documents to the Financial Aid Office and/or Human Resource Office(if necessary).
  3. Your supervisor has received a confirmation that you are eligible to work from the Financial Aid Office.
  4. You are enrolled in at least 6 credits and are currently eligible to receive financial aid.
  5. You are attending/planning to attend all of your classes, and you met or are meeting Satisfactory Academic Progress requirements if working past the last day of classes.

If any of the above conditions have not been met, then you are not eligible to begin working. Please contact the Financial Aid Office right away to resolve any problem you may have with meeting the above conditions. If at any time during the quarter you are unable to continue meeting these requirements, you must cease working immediately and contact the Financial Aid Office.

Peninsula College provides equal educational and employment opportunities, services and benefits to students and employees in accordance with provisions of the Washington Law Against Discrimination (RCW 49.60), Title VI and VII of the Civil Rights Act of 1964; the Civil Rights Act of 1991 (which amends Title VII and other federal civil rights statutes); Title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title II of the Americans with Disabilities Act of 1990; and other state and federal laws and regulations concerning employment and admission to programs and activities.

Peninsula College prohibits discrimination on the basis of race, creed, color, national origin, families with children, sex, marital status, sexual orientation, including gender identity, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities. Employees are also protected from discrimination for filing a whistleblower complaint with the Washington State Auditor.

The following person has been designated to handle inquiries regarding non-discrimination policies including those related to Section 504, Title II, and Title IX: Human Resource Officer, Human Resources office, (360) 417-6212.