Work-Study Students

I've Been Awarded Work-Study!

Students that have been awarded work-study will be notified on their Financial Aid Portal where they will be provided with a link to available work-study job postings.  Students must contact the supervisors of the positions they are interested in and follow their instructions on how to apply and/or set up interviews.  You must be hired for a position in order to earn your work-study funds for the academic year.  

Please note that the funding available for the work-study program is limited and considered first-come, first-served.  If you are unable to find a position, or you delay in submitting your required documents, your award is subject to cancellation without notice.

I've Been Hired...Now What?

If an employer decides to hire you, he or she should let the Financial Aid Office know as soon as possible by emailing Elizabeth Griswold (EGriswold@pencol.edu).  Once they have done so, Elizabeth will email you with information on how to complete your new-hire paperwork. You will need to bring your I-9 identification to the Human Resources office and may also need to submit to a background check depending on the position you have been hired for.  I-9 identification information can be found in the below attachment. 

When Can I Start Working?

You may begin working once you meet all of the following conditions:

  1. It is on or after the first authorized day for the quarter.
  2. You have submitted all required paperwork, identification, and documents to the Human Resource Office and/or Financial Aid (if necessary).
  3. Your supervisor has received a confirmation email that you are eligible to work from the Financial Aid Office.
  4. You are enrolled in at least 6 credits and are currently eligible to receive financial aid.
  5. You are attending/planning to attend all of your classes, and you met or are meeting Satisfactory Academic Progress requirements if working past the last day of classes.

If any of the above conditions have not been met, then you are not eligible to begin working. Please contact the Financial Aid Office right away to resolve any problem you may have with meeting the above conditions. If at any time during the quarter you are unable to continue meeting these requirements, you must cease working immediately and contact the Financial Aid Office.

How Many Hours Can I Work?

Work-study students may work up to 19 hours per week, and no more than 8 hours per day.  

For information regarding which days students are eligible to work, and which are considered blackout dates, please click here

Timesheets:

Timesheets will be available on TLR and must be approved by supervisor AND student. Timesheets submitted after payroll deadlines (typically the 15th and last day of each month) might not be processed in time to meet the payroll processing. If you miss payroll processing for any pay period because you have submitted a late timesheet and/or your timesheet was incomplete, your paycheck will not be ready until the next pay period.

We cannot make any exceptions regarding late timesheet processing. If submitting your timesheet is going to be a problem for you or your supervisor, please notify the Financial Aid Office right away.

The Fine Print:

If your work-study award is canceled at any time throughout the year--including due to Unsatisafactory Academic Progress--there is a possibility that it may not be reinstated, even if you are approved for financial aid reinstatement via appeal.

The Financial Aid Office reserves the right to amend, cancel or re-allocate awards throughout the quarter for any reason, at any time.  Students will be notified via email if such action is taken.

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