Documentation Guidelines for Access Services
Documentation of a student’s disability is required to determine if they are eligible for services (that is, you have a disability as defined by ADA, ADAAA, and Section 504 of the Rehabilitation Act) and what accommodations would be reasonable to support them. We will work with students to determine what types of documentation is needed and, in some cases, even help students obtain their documentation. If students cannot obtain documentation, we can still work with students—please contact us.
What we Look for in Documentation
In general, the documentation needs to be from a qualified professional who has experience with a student’s disability or diagnosis. This information must be submitted on the official letterhead of the professional or institution (such as a doctor, psychologist, school, or other agency) describing the disability. A summary letter explaining a student’s disability, how it affects their learning, and what supports a student’s provider recommends may suffice. Access Services does not provide or pay for assessments for learning or other disabilities.
How we Store your Documentation
Students’ documentation will be kept private and confidential, strictly following both FERPA and HIPAA. It will be stored on a secure file storage system. Only those who work for Access Services will have access to this secure file storage system and see students’ documentation. Students' documentation will also be kept separate from their official school file, so it will not be a part of their official school file.
Peninsula College is an equal opportunity institution. Information about our nondiscrimination policies is available at: pencol.edu/nondiscrimination, or by contacting the college at (360) 417-6212, 1502 E. Lauridsen Blvd. Port Angeles, WA.