Peninsula College is an innovative, learning-centered community college focused on student success. Located on the picturesque Olympic Peninsula of Washington State, we are committed to putting teaching and learning at the forefront of all that we do. We work closely with our local communities to ensure that our core themes of education, opportunity, and enrichment are available to all.
Peninsula College Guiding Principles
- The teaching/learning process is at the center of the mission of Peninsula College.
- Members of the campus community will treat each other with mutual respect and dignity.
- Members of the campus community will be open and honest in their communications.
- Members of the campus community shall promote a positive work environment and avoid adversarial relationships.
- Each member of the campus community shall act ethically and with integrity.
- The campus will engage in collaborative decision-making processes.
If you share these values, we encourage you to consider employment with Peninsula College.
Current Open Positions
- Data Analyst (Full-time Exempt)
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Open Date: January 15, 2025
Close Date: January 30, 2025
Anticipated Start Date: March 1, 2025
Anticipated Monthly Salary Range: $5,667 - $6,083
THE POSITION
This full-time position supports institutional research and student success in a highly collaborative and cooperative capacity. The research analyst will support the college's commitment to using data for continuous improvement, data integrity, transparency and accessibility by providing data and analysis for use in assessment, planning and reporting. This individual will be responsible for the extraction, transformation, and analysis of complex data sets to answer key institutional questions. The candidate will need to be proficient in handling diverse types of data and formats, ranging from raw files to structured relational databases. The ability to present these insights through high-quality visualizations tailored to multiple audiences is crucial. A successful candidate will need to show that they can balance working as part of a team with a high degree of independence, managing competing priorities and overseeing projects.
ESSENTIAL FUNCTIONS:
- Provide research and analysis in support of institutional effectiveness, assessment, and planning.
- Produce tables, graphs, dashboards, and narrative analyses of data to easily display, summarize, and communicate student success scenarios, e.g., retention, enrollment, graduation, etc.; develop and maintain a meaningful set of standard reports for internal and external audiences using tools such as SSRS, Tableau, and Power BI.
- Assist in responding to reporting requirements from governmental agencies, such as the U.S. Department of Education (IPEDS and Gainful Employment reporting) and the State Board for Community and Technical Colleges (student, employee, and financial reporting).
- Perform high-level database queries using Structured Query Language (SQL), PeopleSoft (Oracle), and other related technologies.
- Maintain the Data Mart Ticket Portal; evaluate, prioritize, and respond to ad hoc requests from administrators, faculty, staff, and outside entities in a timely manner.
- Using appropriate technology, automate and maintain daily FTE Reports, Finance Suite Reports, Tableau extract refreshes, and other processes as identified.
- Monitor institutional coding practices to ensure consistency and integrity of student and enrollment data.
- Serve on college committees as assigned, including Data Accountability Workgroup (DAWG) and Data Integration Group (DIG).
- Participate in college-wide Lean process improvement activities.
- Working collaboratively with cross-departmental teams, Design and develop software solutions to support research initiatives and data analysis.
- Provide professional development opportunities for the campus on the collection, understanding, application, and use of data and data products via training and data presentations.
- Support survey administration and reporting.
Competencies
- Commitment to functioning as an effective team member.
- Strong interpersonal skills to interact with a diverse population with respect and dignity and in a manner that promotes an environment of inclusion, free from discrimination and harassment.
- Excellent analytic, written, and verbal skills.
- Ability to prioritize and manage multiple projects simultaneously.
- Ethics and integrity, and sound professional judgment.
- Commitment to student success.
- Strong planning and organizational skills.
Minimum Requirements
- Prior work experience in database management.
- Strong working knowledge of Structured Query Language (SQL).
- Bachelor’s degree or equivalent professional experience in Data Sciences, Computer Science, Business Analytics, or related field.
- Demonstrable experience in handling raw data files in CSV, JSON formats.
- Demonstrated experience in advanced Excel functions.
- Demonstrated skills with qualitative and quantitative analysis.
Preferred Qualifications
- Prior experience with PeopleSoft/Oracle.
- Knowledge of Washington State community/technical college data processing.
- Prior experience with Tableau, Power BI, SQL Server Reporting Services (SSRS) or other reporting
software. - Prior experience with programming such as Python, PowerShell, Microsoft Power Automate or similar language.
- Prior experience with Microsoft Teams or other cloud-based collaboration tools (Google Docs).
- Knowledge of Lean process improvement theory and practice.
Required work schedule and work environment:
- Work is typically performed in an office environment and requires standing and/or sitting and using computers for extended periods of time.
- Position requires the ability to travel to in-district and out-of-district events.
Required background clearance:
Yes.
EMPLOYMENT PAY AND BENEFITS INFORMATION
- Full-Time Exempt position
- Annual Salary Range: $68,000.00 - $73,000.00
- Foundation Manager (Full-time Exempt)
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Open Date: January 15, 2025
Close Date: January 30, 2025
Anticipated Start Date: February 28, 2025
Anticipated Monthly Salary Range: $6,667 - $7,083
ESSENTIAL FUNCTIONS
Essential Administrative Functions:- Work as a team with the ED, Bookkeeper and others to achieve an effective workflow that assures successful program delivery, accuracy in financial and data recordkeeping, report preparation, and organizational compliance.
- Establish and maintain consistency and reliability in and manage all aspects of donor database use, including data/records management, queries, analytics, reporting, data dashboards, communications, marketing and outreach, campaign management, event and outreach communications, stewardship, and reconciliation with bookkeeping records. The expectation is that this role will serve as the donor database trainer to others, as needed.
- Coordinate the work of Foundation volunteers and support staff.
Foundation Operations:
- Lead the oversight and use of donor database software (currently eTapestry) for the Foundation and the College.
- Provide exemplary customer service in all interactions and adhere to Foundation policies and procedures in all aspects of work.
- In collaboration with Peninsula College’s Financial Aid staff and PC Foundation donors, manage all aspects of the Foundation’s scholarship process.
- Respond to inquiries from PC stakeholders regarding Foundation fund use and fund balances.
- Maintain the Foundation master calendar; initiate reminders and advance preparation for activities.
- Aid in the preparation of funding agreements, draft reports for foundation donors, and partners.
- Oversee and manage events for donor recognition, employee giving, Board functions, and others.
- Prepare and distribute marketing materials for Foundation events and activities, working with PC’s Marketing & Communications team to leverage messaging and costs and for review of brand standards; develop and/or coordinate content, and routinely post to Foundation social media outlets.
- Maintain and update website content in collaboration with Marketing & Communications team.
- Process payables and receivables and resulting records/filing for financial transactions according to approved Accounting Procedures. Facilitate related information-sharing with the Bookkeeper (who manages all aspects and data entry for the Foundation’s financial software, currently QuickBooks).
- Monitor Foundation receivables and pledge/payment tracking.
- Assist in the development and implementation of program policies, processes, and procedures; make recommendations for process improvements.
- Support the ED and Board to sustain all program and fund-raising activities.
- Maintain the Foundation’s electronic and hard-copy files.
- Other administrative tasks, as needed.
Board-specific Activities:
- Aid in preparation of Board meeting documents and Board communications.
- Maintain Board files, including current policies and procedures, onboarding documents, meeting minutes, etc.
- Assist ED with Board activities and projects, as directed.
Campus Relations:
- Provide information and technical assistance to the campus community related to Foundation operations and programs.
- Assist with planning and developing special activities and fundraising programs.
- Organize the employee giving campaign.
- Implement Foundation projects and activities within the campus framework.
- Work closely with the College’s Athletic Development Director and/or Pirate Athletic Association (PAA) designate to ensure compliance and accuracy in recordkeeping for PAA events and activities. Aid in PAA donor/sponsor recognition.
- Provide support to the College’s alumni recruitment and engagement effort (once established).
- Work independently and collaboratively while maintaining professionalism and modeling the colleges Guiding Principles.
REQUIRED PROFESSIONAL QUALIFICATIONS
- Bachelor’s degree and minimum three years’ experience in fundraising/development, event planning and management, or nonprofit organization-related duties; or associate’s degree and minimum five years’ experience in fundraising, development, or nonprofit organization-related duties
- Thorough knowledge of English composition and ability to work with numbers accurately
- Experience with database management for research and data analysis
- High degree of accuracy with an interest and aptitude for detail
- Experience working with diverse populations, including adult learners and learners of the English language
- Working knowledge of Microsoft Office programs and Teams
- Excellent social skills, with individuals and large groups
- Experience writing and overseeing quality communications material
PREFERRED PROFESSIONAL QUALIFICATIONS
- Experience with eTapestry or similar donor database strongly preferred
- Experience using web outreach and social media to develop and strengthen connections
REQUIRED WORK SCHEDULE AND WORK ENVIRONMENT
- Typical work schedule is 8 am – 5 pm, Monday – Friday at the Port Angeles campus of Peninsula College.
- Some travel may be required; valid driver’s license required.
- Occasionally attend community events and meetings off campus.
REQUIRED PHYSICAL ABILITIES
Work is typically performed in an office environment and requires standing and/or sitting and using computers for extended periods of time.REQUIRED EDUCATION OR CERTIFICATES
Associate degree required; Bachelor’s degree preferred, or equivalent level of knowledge, skills, and abilities required.REQUIRED BACKGROUND CLEARANCE
Yes.REQUIRED WORK SCHEDULE
40 hours per week during normal business hours.
EMPLOYMENT PAY AND BENEFITS INFORMATION
- Full-Time Exempt position
- Annual Salary Range: $80,000.00 - $85,000.00
- Allied Health Program Coordinator (Full-time Classified)
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Open date: January 14, 2025
Close date: February 4, 2025
Anticipated Start Date: March 3, 2025
Anticipated Monthly Salary Range: $3,477.00 - $3,728.00
POSITION SUMMARY
The position will provide clerical and accreditation support for the Medical Assisting and Dental Hygiene Programs and other Allied Health Programs as needed: maintaining records and files, preparing documents and reports, processing records, compiling data, and providing information and assistance to program faculty and participants. Under general direction, perform work using knowledge and experience specific to the programs. Independently inform students, staff, program participants and/or the public regarding program content, policies, procedures and activities, per program director criteria and instructions. Compose written communications, and establish and maintain records relating to program operations and accreditation.
ESSENTIAL FUNCTIONS:
- Maintain paper and electronic attendance records for Allied Health Program students.
- Establish and maintain records and files, record statistical information; prepare narrative and/or statistical reports regarding program operations; perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and data base files, uploading and downloading and creating footnotes and outlines.
- May make public presentations related to Allied Health Program specialty areas.\
- Perform the duties of Program Assistant.
- Prepare memos, letters, develop and update spreadsheets, and reports.
- Compose correspondence, printed materials, and/or news releases related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style.
- Provide information and advice to students, staff, program participants and/or the public regarding program content, policies and activities, recommend alternative courses of action; promote programs on campus with outside organizations.
- Respond to internal needs for audit information.
- Maintain and monitor budget and inform supervisor of status; may order, receive, and maintain inventory; may use desk top publishing software; may direct the work of others; assist in the preparation of grants and grant proposals.
- Maintain confidential records.
- Serve as primary contact with program participants; provide information regarding program policies and activities; perform a variety of public relations functions.
- Monitor program activities in relation to established program goals; within established program parameters, determine variance from program standards.
- Answer telephones; receive and refer visitors.
- Coordinate arrangements for program activities such as meetings, conferences, and banquets, schedule appointments and meetings.
- Attend meetings and/or conferences as program representative.
- Confer regularly with representatives of off-campus organizations and agencies regarding the interpretation and implementation of program and institutional policies in coordination with and at the request of program directors.
- Sort and file various documents; establish and prepare new files/categories within established filing systems; accurately enter data into electronic files; remove and log materials; and maintain status and file reports.
- Use spreadsheet and data base software to develop and maintain records; use basic statistical software packages and simple computer inquiry programming; use graphics software and make recommendations regarding appropriate display of graphic information.
- Scheduling when requested by program directors, including independently prioritizing needs of program clients based on established protocols.
- Extract and compile statistical data from source documents.
- Compile and distribute information relative to program activities, confer with other campus departments and outside agencies; serve as resource person for campus committees concerned with program operations; interpret statistical data, historical activity reports, and other materials in the functional area.
- Performs other tasks and duties as assigned, within scope of classified employee job description.
KNOWLEDGE, SKILLS AND ABILITIES:
- Excellent computer skills including experience with Word and Excel.
- Ability to organize, prioritize, and complete work assignments with minimal supervision.
- Ability to maintain a high level of accuracy and attend to details.
- Ability to initiate projects, work on a team, and work independently.
- Excellent communication skills, both oral and written. This includes the ability to speak clearly and fully comprehend written and spoken English and to communicate clearly with English Language Learners.
REQUIRED PHYSICAL ABILITIES:
- Work is performed primarily in an office environment that requires standing and/or sitting and entering data for extended periods.
- Must be able to operate telephones, computers, and a variety of office equipment.
- Must be able to lift 25 pounds.
REQUIRED WORK SCHEDULE:
- Monday-Friday typical, schedule will flex depending on the needs of a program at given time. If a Saturday is required, time off during the week will be arranged; must stay within 40 hours per week.
REQUIRED EDUCATION OR CERTIFICATES:
- Associate’s degree
or - 2 years of office coordination experience
EMPLOYMENT PAY AND BENEFITS INFORMATION
- Full-Time Classified position.
- Anticipated starting monthly salary: $3,477.00 - $3,728.00 (DOE)
Pay/Salary Range WSFE Salary Guidance
STEP
A
B
C
D
E
F
G
H
I
J
K
L
Annual
41,724 42,696 43,716 44,736 45,732 46,920 47,988 49,116 50,328 51,588 52,920 54,204 Monthly
3,477 3,558 3,643 3,728 3,811 3,910 3,999 4,093 4,194 4,299 4,410 4,517 Hourly
19.98 20.45 20.94 21.43 21.90 22.47 22.98 23.52 24.10 24.71 25.34 25.96 - Maintain paper and electronic attendance records for Allied Health Program students.
- Part Time Faculty (POOL - MULTIPLE SPECIALTIES)
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Open Date: November 21, 2024
Close Date: January 1, 2025
Anticipated Start Date: January 2025 Part Time Faculty (POOL - MULTIPLE SPECIALTIES)
THE POSITION
Peninsula College is seeking innovative and dedicated part-time Arts & Sciences faculty, focused on student learning success, who would be able to teach courses in their subject(s) of specialization in various modalities. Students taking the courses would include both those aiming to transfer to bachelor's programs either at Peninsula or our four-year college partners, as well as students in the College's professional and technical program.
Teaching assignments will depend on the instructor's background and availability. Candidates should be willing to teach in various formats, including in-class, hybrid, and online, as well as at different times, including days, evenings, and weekends, according to program needs. Successful applicants must demonstrate the ability to work effectively with students, colleagues, staff, and others in a campus climate that promotes cultural diversity and multicultural understanding.
Although we are happy to receive applications from faculty of any academic discipline within the Arts & Sciences, the following are areas of particular potential need (along with the primary campus to be served):
- Mathematics (Port Townsend, Forks, Port Angeles)
- English (Forks, Port Angeles)
- Computer Science (Port Angeles)
- Economics (Port Angeles)
- Geography (Port Angeles)
- Spanish (Port Angeles, Forks)
Please note applicants will be contacted as openings occur.
ESSENTIAL FUNCTIONS
- Prepare instruction that reflects appropriate learning objectives.
- Use course materials such as Canvas, Microsoft Office, and other applications effectively.
- Be available regularly to assist students, grading and returning student work in a timely manner and advising students on their progress in the course.
- Through the course syllabus, orient students at the beginning of each course to the course's objectives, learning outcomes, assessment methods, basis of grading, attendance requirements, the nature of assignments, and class requirements.
- Maintain accurate records of student work and attendance.
- Maintain a safe and orderly learning environment.
- Assess, place, and advise students.
- Maintain communication with college faculty and administration and participate in instructional discussions, supporting department, division, and college goals by providing requested data promptly.
- Work effectively with colleagues and students of various cultural and socio-economic backgrounds.
- Approach this work with an equity lens, creating a barrier-free and inclusive environment for students.
Required work schedule and work environment
- Classes offered online, hybrid, hyflex, and face-to-face.
- Work will typically be performed in a classroom and may require standing and/or sitting for extended periods.
Knowledge, skills, and abilities
- Current knowledge of educational technology and innovative teaching methods, including the use of technology and collaborative learning.
- Demonstrated ability and commitment to teach multiple levels within the subject area.
- An understanding of the goals and role of community colleges and a demonstrated commitment to student success.
- Work independently and in teams while maintaining professionalism and modeling Peninsula College's Guiding Principles.
- A commitment to working within a diverse college community that serves students from a wide range of socioeconomic and academic backgrounds.
Duties of the position require previous experience
- Teaching experience in a classroom or work-related environment.
- Online teaching experience a plus.
Professional Qualifications
- Master's Degree or Ph.D. in the field or a related field from an accredited institution.
- Previous experience in both teaching and the development of course content is preferred.
- Excellent communication skills, both oral and written, are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and to communicate clearly with native and non-native English speakers.
- Successful experience working with diverse and disadvantaged populations essential.
- Instructional Support Tech & Tutoring Positions
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Current Position: Instruction & Classroom Support Technician
Location: Peninsula College, Main Campus
Position Available: Open PoolThe Position
The Learning Center hires Instruction & Classroom Support Technicians to tutor students in the Writing Center, Math Center, Tutoring Center, and Transitional Studies classrooms.
Requirements of all Positions
- Strong communication, interpersonal and listening skills.
- Patience, kindness, and approachability to create a welcoming, supportive environment for students.
- Applicants should be comfortable helping students navigate their Canvas courses and working in Zoom.
- Strong performance in the class/subject being tutored or relevant education and/or experience.
How to Apply
- Email Learning Center Coordinator:
- Tulsi Marshall: gmarshall@pencol.edu
- Include an instructor recommendation and/or a resume.
- A statement describing why you would be a good fit to work with PC students.
- Include classes or subjects you’re interested in tutoring.
Employment Terms
- Compensation: $19.50—$21.90 per hour, based on education and experience.
- Work Hours: Up to 15 hours per week, with a maximum of 19 hours per week for all positions at Peninsula College. Hours depend on the subject and position. Many tutors set their own schedule.
Join Our Team: We value diversity and inclusivity, and we encourage applicants from all backgrounds to apply. If you’re passionate about education and believe in the power of tutoring, apply today to become part of our team! For more information, please contact Tulsi Marshall at gmarshall@pencol.edu.
Closed Positions
- Transitional Studies Part-Time Faculty (Forks Campus)
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Open Date: December 11, 2024
Close Date: December 26, 2024
Anticipated Start Date: January 2024
THE POSITION
Peninsula College is recruiting for Part-time Transitional Studies Faculty, who can jump into a high-demand multi-level classroom at the Forks or Port Townsend Campus. This position supports students who are working on obtaining their high school diploma, GED or brushing up their skills to be college ready. The Transitional Studies Program strives to meet students where they are and support them to College and Career Readiness.
High School+, GED (General Educational Development), or Brush-up for College are pre-college courses that prepare students for college or the workplace. Students are at many different educational levels. In the same classroom some students will be working on their High School Diploma, some on their GED, and some on their Math or English skills to be successful after they leave the program.
RESPONSIBILITIES AND DUTIES
- Approach this work with an equity lens, creating a barrier-free and inclusive environment for students.
- Deliver, instruct, and support students through the High School Plus curriculum, including Math.
- Evaluate student learning activities and student achievement of learning objectives.
- Conference with students individually to promote student success.
- Prepare course syllabi, course outlines and related instructional materials.
- Ensure that each student has been presented with the material to successfully meet the learning objectives of the course.
- Communicate with full time faculty, program specialist, and dean to ensure students are meeting their educational outcomes.
- Apply the Guiding Principles to interactions with others and in accomplishment of job duties.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
- Work independently and in teams while maintaining professionalism and modeling Peninsula College’s Guiding Principles.
- Ability to work with computers and technology to deliver or support instruction.
- Promote trauma-informed pedagogy.
- Possess the characteristics of a team player and a desire to learn.
- Demonstrate strong verbal and written communication skills.
- Exemplify excellent interpersonal skills.
- Strong commitment to communication.
- Ability to work effectively with a diverse faculty, staff, clinical partners and student body.
- Demonstrate ability to organize and prioritize many different tasks.
ESSENTIAL FUNCTIONS
- Work effectively with colleagues and students of various cultural and socio-economic backgrounds.
- Be available to assist students.
- Through the course syllabus, orient students at the beginning of each course to the course's objectives, learning outcomes, assessment methods, basis of grading, attendance requirements, the nature of assignments, and class requirements.
Required work schedule and work environment
- Classes offered online, hybrid, hyflex, and face-to-face.
- Work will typically be performed in a classroom and may require standing and/or sitting for extended periods.
- Ability to work a flexible schedule on an as needed basis.
Duties of the position require previous experience
- Teaching experience in a classroom or work-related environment.
- Online teaching experience a plus.
Professional Qualifications
- Bachelor’s degree required.
- Previous teaching experience.
- Excellent communication skills, both oral and written, are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and to communicate clearly with native and non-native English speakers.
- Successful experience working with diverse and disadvantaged populations essential.
Employment Terms
- Part-time position.
- Salary will be based on the part-time faculty salary schedule.
- Start Date: Fall 2023 (will pay curriculum development stipend to start planning in August).
- Typical salary for a 5-credit class is $4,337.90 per quarter.
- Benefit upon eligibility governed by RCW 28B.50.489. WAC 182.12.114
- Sick leave is 8 hours per month times your Full-time equivalent
- Director of Fiscal Operations (Full-Time Exempt)
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Open date: October 24, 2024
Close date: November 30, 2024
Anticipated Start Date: January 2, 2024
Anticipated Monthly Salary Range: $8,750.00 - $9,833.33
THE POSITION
The Director of Fiscal Operations provides direct oversight and maintains overall administrative and fiduciary responsibility for management of business and financial activities. Provides leadership and operational oversite for Budget, Accounting, Student Financials, Payroll, Contracts and Grants, Purchasing, Accounts Payable, Investments, Financial Reporting, Internal Controls and Audits.This position reports to the Vice President for Finance and Administration and leads a team of at least 6 full time equivalent “FTE”.
ESSENTIAL FUNCTIONS:
- Responsible for the planning, organizing, and directing all accounting functions of the College including general fund accounting, payroll, student financials, financial and budget data control, revenue and expenditure analysis, and other associated functions. Oversees the analysis of revenue and expenses by fund, federal and state grants, and other college funds.
- Responsible for the college’s financial management, including cash management and investment activity, expenditure control, revenue collection to ensure the College maintains an appropriate level of reserve funds and cash balances.
- Collaborates across departments on budget and financial reporting needs, problem solving and opportunities. Develop, revise and implement business policies and operating procedures as needed.
- Provides strong leadership to a diverse staff including team building, interpersonal communications and ensuring positive customer relations to internal and external stakeholders.
- Manages the production of annual financial statements, preparation for state and federal audits, including but not limited to workbook preparation, documentation of accounts, and disclosures.
- Manages the processing of 1098s, 1099s, 941s, W2s, etc. in compliance with IRS regulations.
- Oversee internal and external audits and provide information and perspective as needed to auditors and College leadership.
- Responsible for the preparation of various budget, accounting and financial reports as requested by College leadership.
- Forecast revenue and expenditures used in determining the institution-wide budget.
- Prepares budgets by collecting, analyzing and consolidating financial data, recommending plans.
- Oversee the management of college appropriations, allotments, and allocations.
- Function as liaison with State Treasurer, Office of Financial Management, State Auditor’s Office, State Board Office, bank, vendors, and other colleges and agencies as necessary.
- In conjunction with the Foundation’s Executive Director, direct and monitor Foundation’s accounting. Serve as liaison to the Foundation’s development efforts.
- Serve and represent the college on community and technical college system councils and committees; serve on college committees and participate in professional development activities as appropriate.
- Assist the Vice President and other college administrators as necessary; assume and effectively discharge other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
- Demonstrated understanding and knowledge of accounting and financial systems, Generally Accepted Accounting Principles (GAAP) and State of Washington accounting and fiscal management law, rules, and regulations.
- Demonstrated understanding and knowledge of computerized financial management systems; knowledge and experience working with PeopleSoft or other higher education enterprise resource planning (ERP) systems is strongly preferred.
- Excellent leadership and interpersonal skills; ability to discuss complex financial matters with non-financial personnel; use of tact, discretion and courtesy in communications; ability to work effectively with diverse populations.
- Ability to work in a diverse culture committed to building an anti-racist institution and dismantling barriers for marginalized and minoritized individuals.
- Ability to recognize the uniqueness of self and others, and demonstrate openness towards diverse points of view.
- Strong organization and planning skills – includes short- and long-range planning and policy decision making tools, including the ability to implement plans and use data analysis to ensure success.
- High level of technical expertise, excellent computer skills. Proficient in Microsoft Office suite of applications, especially Excel, Teams, Lists, Planner, etc.
- Team building and development.
- Ability to maintain confidentiality, think critically and exercise independent judgement.
- Demonstrated experience in managing projects involving cross functional teams.
DUTIES OF THE POSITION REQUIRE PREVIOUS EXPERIENCE:
- Experience supervising all areas of accounting, including payroll.
- Demonstrated supervision/management leadership experience, including mentoring, performance management, and reviews.
REQUIRED EDUCATION OR CERTIFICATES:
- Bachelor’s degree in accounting, finance, business, or a related field. A combination of relevant education and/or experience may be substituted for the educational requirement on a year for year basis at the discretion of the college.
- Three (3) years of work experience supervising professional, technical, and support staff.
- Five (5) years of progressively responsible experience in managing accounting and budget operations.
DESIRED QUALIFICATIONS:
- Master’s degree in Business, Accounting, Finance, Business Administration, or closely related field from a regionally accredited institution.
- Post-secondary work experience, preferably at a community college.
- Experience with PeopleSoft or enterprise reporting programs/complex automated accounting systems, and data reporting and analysis.
PHYSICAL REQUIREMENTS:
- None.
REQUIRED WORK SCHEDULE AND WORK ENVIRONMENT:
- Monday – Friday; normal office hours of operation.
- Work is primarily in an office environment which requires standing and/or sitting and using computers, office equipment, and phones for extended periods of time.
- Normal work location is at the Port Angeles campus.
- Ability to travel for meetings and special events when appropriate.
REQUIRED BACKGROUND CLEARANCE:
Yes.
EMPLOYMENT PAY AND BENEFITS INFORMATION
- Full-Time Exempt position
- Annual Salary Range: $105,000.00 - $118,000.00
- Grants Manager (Full-time Exempt)
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Open Date: 18 October 2024
Close Date: 4 November 2024
Anticipated Start Date: 1 December 2024Anticipated Monthly Salary Range: $5,833.33 - $6,666.67
THE POSITION
Under the direction of the Director of Grants & Strategic Initiatives, the position contributes to college-wide grant writing, management, and administration. This position manages and performs necessary functions related to the development of grant proposals, and implementation and coordination of post-award grant activities consistent with the college mission, institutional level plans and strategic initiatives. The Grants Manager will serve as the project manager on key initiatives and projects with external sources of funding. This position also provides technical assistance with grant proposals and projects across campus and assists Business Services in ensuring grant projects are completed on time and within budget.
ESSENTIAL FUNCTIONS
Grant Writing & Proposal Development
- Pursue appropriate grant-funded opportunities and submit grant proposals on behalf of the college, including evaluating the overall needs of proposals, determining proposal strategy, direction, and course of action.
- Consult with various key units such as Instruction and Student Services to obtain information necessary for the development of fundable institutional proposals, including information required to address specific grant criteria, budget development and narrative.
- Determine proposal concepts by identifying and clarifying opportunities and needs. Study requests for proposals (RFPs). Coordinate overall strategy with faculty and other stakeholders and advise on policies and procedures related to proposal preparation as needed;
- Provide feedback on proposal drafts provided by others, including letters of interest, executive summaries, data management plans, and organizational resources.
- Track, manage, and communicate timelines and deadlines to achieve timely proposal submissions;
- Draft and assemble all proposal submission components including need, objectives, outcomes and deliverables, budget, chart, tables, and evaluation, and prepare for submission.
- Collaborate with other grant writers within the State Board Community & Technical College system, and others regionally, to enhance proposals and/or submit consortium grants.
- Understand and be able to explain federal, state, and private grant regulations and guidelines to non-experts;
Grant Management & Implementation- Post-award management of grant projects as assigned, including deliverables tracking, reporting, meeting facilitation, data collection, budget management, sub award monitoring, and stakeholder engagement.
- Coordinate grant management process in close partnership with Business Services on major grant awards, especially compiling and analyzing data to assist in preparation of required reports/evaluations and assisting in the management of grant budgets.
- Provide resources and assistance to the campus community in grant management activities including developing and maintaining grant management and post-award processes and procedures.
- Collaborates with Institutional Research, Business Services, faculty, staff, and administrators to support grant implementation by ensuring the start to end grant project life cycle requirements, including Time and Effort, is working as designed.
- Ensures grant projects are in compliance with federal, state, and private funding requirements.
- Coordinates and sometimes provides training to the various grant management stakeholders.
- Participates on campus committees or at other regional, state, or national venues as appropriate.
- Performs other related tasks as required.
COMPETENCIES – KNOWLEDGE, SKILLS, ABILITIES, TRAITS AND CHARACTERISTICS
- Knowledge of principles and practices of effective grant development and management
- Knowledge of federal, state, and local grant funding sources and guidelines, especially with regards to post-award management, implementation, and reporting requirements
- Experience in grant writing and proposal development, including researching and submitting grant proposals to public and private entities, or equivalent related knowledge and experience.
- Strong interpersonal and communication skills, including the ability to work on a team and make complex decisions with a high level of initiative and judgment in a variety of situations.
- Experience in grant or project management for public and private entities, grant or contract administration, or equivalent related knowledge and experience.
- Working knowledge of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, & Audit Requirements on Federal Awards
- Must possess strong organizational skills, analytical abilities, sound judgment, and attention to detail
- Ability to work under pressure and meet deadlines in a proactive manner
- Excellent oral and written communication skills
- Ability to provide excellent customer service to a wide range of campus constituents
- Demonstrated interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.
- Ability to use office software and administrative systems, including but not limited to: Microsoft Excel, Word, Access, PowerPoint, Outlook, TEAMS, web applications and the Internet.
- Ability to follow the Peninsula College Guiding Principles in all aspects of work
REQUIRED EDUCATION OR CERTIFICATES
- Bachelor’s degree in Technical Writing, English, Business Administration or closely related field in which writing, project management, research, analysis, and communication coursework is significant. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
- Two years of experience directly related to grant writing, research, project, or grant management in a grants office, office of sponsored programs, project management office, or nonprofit organization.
Preferred Qualifications- Masters degree in a related field,
- Experience managing multi-stakeholder or multi-institution grants or projects
- Experience developing and writing multi-stakeholder or multi-institution grant applications
- Demonstrated budget development and budget management experience
- Proficiency in compliance as it relates to grants and contracts
- Project Management Certificate or equivalent
- Working knowledge using grant searching databases
- Experience in higher education or a government agency
- Experience in developing partnerships with funding agencies, business partners, or corporations.
Optional: Candidates selected for an interview may submit a grant proposal on which they were the lead author to be considered by the search committee.
REQUIRED PHYSICAL ABILITIES AND WORK ENVIRONMENT
Work is typically performed in an office environment and requires standing and/or sitting and using computers for extended periods of time.REQUIRED WORK SCHEDULE
- Normal schedule: Monday – Friday, 8AM – 5PM
- Position requires ability and willingness to travel.
EMPLOYMENT PAY AND BENEFITS INFORMATION
- Full-Time Exempt position
- Annual Salary Range: $70,000.00 - $80,000.00
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Peninsula College's Commitment to Diversity, Equity & Inclusion
Our collaboratively developed shared definition of equity is that as a College "we aspire to ensure that all students, faculty, and staff have access to resources and support in proportion to their needs and that they feel respected, connected, and can thrive in their goals." Peninsula College's equity efforts are led by an Equity Standing Committee with cross-campus representation. The committee appoints equity work groups and develops, assesses, and updates an annual equity plan. That committee's collective work has identified the need for a position that can lead the College's work in equitable hiring practices and equity training for all employees and that can act as resource for the College's equity partners by sharing expertise and leadership.
At Peninsula College, we are committed to ensuring a fair and unbiased hiring process. To support this commitment, we use an application redaction process. This means that certain personal identifying information will be removed from your application before it is reviewed by our hiring committee.
Learn More About DEI at Peninsula CollegeLearn More About Peninsula College
Peninsula College is an Equal Opportunity Employer.
Peninsula College does not discriminate on the basis of race, creed, color, religion, national origin, families with children, sex, marital status, sexual orientation, including gender identity, age, honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities. Coordination of compliance is the responsibility of the Human Resources Officer, Peninsula College Human Resources Office, (360) 417-6298.
Peninsula College es una Empresa de Igualdad de Oportunidades.
Peninsula College no discrimina por motivos de raza o grupo étnico, color, edad, nacionalidad, familias con niños, estado civil, sexo, género, orientación sexual, veterano honorablemente descargado o estatus militar, presencia de alguna discapacidad física, sensorial o mental, o el uso de una guía entrenada de perro o atiende a animal por una persona con una incapacidad en sus programas y actividades. Durante el proceso de solicitud, las personas que tengan condiciones especiales o necesiten este anunico en un formato alternativo pueden ponerse en contacto con la Oficina de Recursos Humanos al (360) 417-6298 o TDD al (360) 417-6339.
Additional Information
- Jeanne Clery Statement
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Notice of Availability of Annual Security Report: Peninsula College's Annual Security & Fire Safety Report (ASFSR 2023–24) is available below. This report contains mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. If you have questions, please visit the Campus Crime Statistics/Jeanne Clery Disclosure section of the College's Campus Safety webpage.or call (360) 417-6559.
- Non-Discrimination & Anti-Harassment
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Peninsula College is compliant with Title IX best practices. For more information visit: Anti-Harassment and Nondiscrimination | Title IX.
Peninsula College does not discriminate on the basis of race, creed, color, religion, national origin, families with children, sex, marital status, sexual orientation, including gender identity, age, honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities. Coordination of compliance is the responsibility of the Human Resources Officer, Hanan Zawideh, titleixcrd@pencol.edu, (360) 417-6212.
- Peninsula College Employee Bargaining Agreements
- Requesting Accommodations for Employment
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Please contact the Peninsula College Human Resources office at (360) 417-6298 or email pchr@pencol.edu to request any accommodations. Peninsula College is an equal opportunity employer.
- Applying via Mail or Email
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Peninsula College encourages all applicants to apply via the online application process, however, those who do not have internet access or have intermittent/unreliable access may apply via mail or email. Please include all materials required in the job description. Email application submissions may be sent to pchr@pencol.edu. Application submissions being sent via postal service should be addressed to:
Human Resources
Peninsula College
1502 E. Lauridsen Blvd.
Port Angeles, WA 98362Please contact the Peninsula College Human Resources office at (360) 417-6298 or email pchr@pencol.edu with any questions or to request additional accommodations regarding the application process.
Contact Peninsula College Human Resources
Please feel free to contact us with your questions regarding employment at Peninsula College.
Human Resource Office Hours: Monday–Friday, 9:00 am–4:30 pm
Phone: (360) 417-6298
Email: pchr@pencol.edu